Reporting a Student Absence?

OPTION ONE:         freecall    0800 RCAWAY     (0800 722929)
OPTION TWO:        email

Our staff use the Electronic Attendance Register (eAR) which allows real-time tracking of student attendance. That data is fed to our parents through Early Notification which will send a text message to parents of students whose non-attendance is unexplained. Student attendance is also displayed on the web portal which is accessible (password protected) 24/7.

Procedures for Parents

If your student is absent from school, please phone the Attendance Officer on 295 0661 Ext 869  or 0800 RCAWAY  (0800722929) at any time and leave a message.

If you receive a text message notifying of an absence:

  • Please reply to the text
  • OR phone our Attendance Officer
  • OR provide a note explaining the student’s absence

If a student needs to leave school during the day:

  • Please provide a note for your student to take to their Head of House at the start of day.
  • The student will obtain an ‘Exit Permit’ which they present at the Student Office before they leave the school grounds.

If a student is unwell at school

  • The student should go to the nurse with permission of the teacher.
  • Students are not permitted to privately contact their parents and leave the school grounds without clearance from school staff.

If a student arrives late to Period 1, Tutor Time or Period 2 on Tuesdays

  • The student must go straight to their class to sign in late and provide a note to their Tutor Teacher
  • If the student is late to school after tutor time – the student must sign in at the Student Office and provide a note from the parent/caregiver advising the reason for being late
  • OR the parent/caregiver should phone the Attendance Officer and leave a message

Year 9 – 12 students may not leave the school grounds without permission. We need to know where students are at all times.

Long Term Absence 

Long Term Absence – Self Interest Leave of more than four days

If the student will be absent during term time for an extended period – please advise date of absence, return date and reason for absence by one of the following methods:

  • Phone the Attendance Officer on 295 0661 ext 869 or 0800722929;   or
  • Send letter addressed to Principal, Rosehill College, P.O. Box 72546, Papakura, 2244;  or
  • Email  –